Queens College

Office of the Registrar

News

1- The P/NC & Unevaluated withdrawal period for Summer Session 2L ends today, July 24, 2008.

2-Last day of Weekday Classes Summer Session 2L is August 07, 2008.

3- Visiting students should submit to the Registrar's Office a request for an official grade report for their home college by August 07, 2008. The form can be downloaded and mailed before the dateline. After the dateline a fee will be required.

4- Grade reports for the four summer sessions will be emailed via the student's QC Lotus Notes email account by August 25, 2008.

5- All duly registered Queens College students must have a valid Q.C. e-mail address. To sign up click here.

6- Accessing eSIMS using http://esims.cuny.edu was discontinued on July 15, 2008. You should use your CUNY Portal, Username and Password to access eSIMS. If you have not already done so, please go to http://portal.cuny.edu , to obtain a Portal Username and Password.

Graduation Policies

The process of graduating is not automatic; students must file a formal request to graduate.

To file for graduation, come to the Office of the Registrar on the First Floor of Jefferson Hall and fill out a Graduation Application. Students that file for graduation for the current semester are not allowed to enroll in courses for the subsequent semester. If you realize that you will not be able to graduate as planned, you must come to the Office of the Registrar and cancel your graduation application. We will activate your file to allow you to register for the subsequent semester. Degrees are conferred three times a year: February (Fall), June (Spring), and September (Summer). “Conferral” means that the Office of the Registrar posts a notation of the award of a degree in the student’s academic record. For most purposes, the terms “graduation and conferral of degree are synonymous. “Commencement” however, is another matter. It refers to the ceremony, which is held only once a year at the end of the Spring semester.

All undergraduate students must be enrolled in the semester they intend to graduate.

If you are an inactive student and returning after an absence from Queen College, please go to the Undergraduate Admissions Office in Jefferson Hall, Lobby and file for reentry.
If you are an inactive student and have already fulfilled the requirements for graduation, please go to the Undergraduate Admissions Office and file a reentry form for graduation purposes only. You will not have to register for courses. We advise you to first see an advisor to make sure you have completed your requirements for graduation.

Graduate students must be enrolled or maintain matriculation for the semester they intend to graduate.

Graduate students that are not enrolled in classes and completed their coursework must file for reentry in the Graduate Admissions Office in Jefferson Hall, Lobby and file a “Maintenance of Matriculation Form” for the semester they intend to graduate in the Office of the Registrar located on the First Floor of Jefferson Hall. The current fees for maintenance of matriculation are as follows:

$750.00* for New York State residents
$1,250.00* for Out of State students

Registration after the beginning of the semester will incur an additional late registration charge of$25.00 *

According to CUNY regulations, the Maintenance of Matriculation fee is non-refundable and cannot be waived.

* The CUNY Board of Trustees has approved fee increases effective the Fall 2005 semester

All requirements must be met by the date the degree is conferred.

All requirements and supporting documentation must be met and submitted to the Office of the Registrar by the date the degree is conferred. This includes:

Resolution of Incomplete/Temporary grades (INC, ABS, Z, PEN)
Submission and approval of Thesis, Projects, comprehensive exams
Permits (transcripts from the institution the courses were taken should be requested and forwarded to the Office of the Registrar)
Grade Changes
Resolution of Appeals to the Undergraduate Scholastic Standing Committee or Graduate Scholastic Standing Committee
Waivers, Exemptions and Course Substitutions

You will be informed of the deadline date when you receive a “Confirmation of Filing for Graduation” from the Office of the Registrar.

Credit Deduction

Before graduation, credits will be deducted for Unauthorized repeats:

Unauthorized repeats

If the maximum credit limit (16) for grade replacement has been reached (Grade Replacement Policy – see the Undergraduate Bulletin for details). Graduate students have a maximum credit limit of four (4) credits that can be applied to the Grade Replacement Policy (see the Graduate Bulletin for details)

Student records are closed at graduation

No grade changes may be made to a student’s academic record after the degree has been awarded. Contact the Graduation Audit Unit in the Office of the Registrar if you wish to delay your graduation to a subsequent semester.

Name on the Diploma

Names of graduates will appear on the diplomas as they appear on their academic records. To change your first name or surname you must fill out a “Name Change” form, bring original supporting documentation and submit it to the Office of the Registrar on the First Floor of Jefferson Hall.

Financial Obligations

Financial obligations to the college must be cleared before graduating. Non-payment of fees will result in the withholding of transcripts, degrees and certifications.

Cancellation of Graduation

Students who cancel their graduation application or are cancelled by the Graduation Audit Unit must reapply for graduation in order to be considered for a subsequent semester.


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